NOTE: Artisan Inn, Vacation Homes, Twine Loft Dining does not accept paper waivers, please submit electronically.

DINNER RESERVATION FORM

If you just completed a dinner reservation through our online system on www.trinityvacations.com, the information below was already collected and you can skip this form. You may still wish to review it, as it includes more detailed questions. If you add anything new, please let us know so we can update your file.

We recognize it’s a lot of questions for a dinner reservation! But our guests consistently rate us highly because we take the time to understand and prepare for their individual needs. As a small, rural restaurant with a set menu and limited staff, we can’t provide that level of service if we only learn about you when you arrive.

This form might help you decide whether our dining experience is the right fit for you and that’s perfectly okay! If it doesn’t align with what you're looking for, we understand if you choose to cancel. Likewise, if we feel we can’t meet your expectations, we may reach out to discuss options, including other great local restaurants you might enjoy.

GENERAL INFORMATION

Name of party

Cell Phone

We may need to text you regarding dining information on the day of your meal

Additional Notes/Special Occasions

Are there any details you'd like us to be aware of: Anniversaries, Birthdays, Are you a returning guest...etc.

Even if we are aware of a special occasion, window tables are still typically first come first serve upon arrival on the reserved date. This is because we cannot guarantee where tables of a certain size will be set up in advance and we often have a higher volume of diners celebrating special occasions than we have tables by windows.

HOLDING A TABLE &
CANCELLATION POLICY

I will double check my final confirmation once received to ensure the date and time are correct

I understand that a credit card is required to hold the dinner reservation and a $25 charge per person cancelled will be applied for cancellations made between 24 hours and 4 hours prior to the reserved dinner. The full price per person will be charged for dinners cancelled within 4 hours of the start of dinner. For bookings of 5 or more guests the full dinner amount is charged for reservations cancelled anytime on the day of the reservation.

The cancellation fee will not be charged for any seat we are able to rebook

HELP US PLAN A MENU THAT ACCOMMODATES YOUR NEEDS

A NOTE ON ACCOMMODATING RESTRICTIONS
While we do our best to consider dislikes when planning, we can’t guarantee they won’t appear on the menu. To serve all guests effectively, please share only severe dislikes in addition to allergies. If multiple restrictions limit menu flexibility, we may not be able to accommodate. We’ll review your submission and contact you if we anticipate any issues. Final menu options are sent for pre-selection prior to the 24 hour cancellation policy taking effect.

1. MAIN COURSE INFORMATION

The Twine Loft serves a 3-course meal (appetizer, main course and dessert)
For the main course we offer a meat and fish option each night.

The MEAT option is typically one of the following:
Pork, Chicken or Lamb (occasionally it could be beef)

The FISH option is typically one of the following
Cod, Salmon

WILL NOT EAT: For each guest reserved, name them or assign a number and indicate any main protein they absolutely will not eat. Use NA if NOTHING APPLIES

Example - Guest 1 or Laura: Pork, Guest 2: vegetarian Guest 3: NA, Guest 4: All meat except Chicken and Salmon (will eat vegetarian if cod or chicken are not served that night)

2. ALLERGIES

Using the same guest numbers or names from the proteins section, indicate any allergies each guest may have. Twine Loft has an open kitchen concept.

Using the same guest names or numbers as the proteins section, list any allergies. Use NA if NOTHING APPLIES.

To avoid back-and-forth communication, if you list any of the below restrictions, please review the section at the bottom of this form to ensure we understand your needs correctly.

Dairy/Lactose (please also note if butter is okay), Garlic / Onions, Nuts, Vegan, Celiac/Gluten Intolerant.

3. DISLIKES

Please let us know about any other severe dislikes that may impact what dishes guests in your party will be able to select.

Using the same guest number or names as the proteins and allergies list, indicate any severe dislikes. USE NA if NOTHING APPLIES

Example: Guest 1: cilantro, Guest 2: NA Guest 3: mushrooms...

4. ADDITIONAL DIETARY NOTES (NOT REQUIRED)

Is there additional information you feel we should be collecting? Let us know!

5. FLEXIBILITY ON DINNER DATE (NOT REQUIRE)

As the date approaches, our team may determine it is not possible to accommodate the listed combination of dietary restrictions on the specific date reserved. If you may be able to dine on a different evening, let us know here as we may be able to accommodate your restrictions by shifting the date by a day. We will always discuss before making any changes.

other dates we can dine

If you have flexibility but changing date may also mean changing dining time, let us know. Any details are helpful

END OF SECTION REGARDING ALLERGIES: HOWEVER HELPFUL DETAILS ABOUT DIETARY RESTRICTIONS CAN BE FOUND AT BOTTOM OF THE FORM.

AGE OF GUESTS

1. IF EVERYONE IS 19+ SELECT YES AND SCROLL TO GREEN ACCESIBILITY SECTION.

Age of Guests

IF YOU ANSWER YES TO MINORS IN THE PARTY PLEASE COMPLETE QUESTIONS 2 & 3.

2. MINORS AND DINING TIMES

DINING WITH MINORS (A MINOR IS UNDER 19 YEARS OF AGE IN NL)
The Twine Loft has a "lounge" style liquor license to permit the consumption of alcohol without a full meal. This allows us to welcome the public to relax with a drink on our waterside deck on days they are not joining us for a meal. Regretfully a lounge license does not allow for guests under the age of 19 to be on premises after 8:30pm. As a result we cannot accept reservations including minors during our 8pm sitting.

2. Required if there are minors included in the reservation

All guests are an appropriate age for the dining time selected
8pm is the only dining time we cannot accommodate guests under 19.

3. DINING WITH YOUNGER GUESTS
Please note that the Twine Loft operates more as a set dining experience than a general restaurant. As a result we are not appropriate for the majority of younger guests. We have had some wonderful young diners and can make exceptions if all younger guests can:

Remain seated for 1.5-2 hours (regretfully, leaving to play outside between courses is not possible)
Can express themselves at a volume appropriate for an intimate dining setting.
Will eat from the 3-course menu offered that night. Due to our limited size our pricing is per seat and the menu cost is not adjusted if smaller portions are requested.

3. Required if there are minors included in the reservation

If there are minors in your party, please include number of minors and their ages here.

END OF SECTION REGARDING DINING WITH MINORS

ACCESSIBILITY

1. MOBILITY
Tables are first come first serve, but we can ensure a seat on the main floor if there is a concern regarding mobility and our main floor is not booked out for a private event. Please note, the washroom is located off the main level. There are about 14 steps (with a railing on left going up) to get to the second level.

Please indicate the following about table location

Our table can be on either the main floor or second floor.

Please accommodate wheelchair access.

One or more guests uses a walker or cane.

One or more guest would struggle to access a table if stairs are required.

Tables are first come first serve in general. We do not take preferential requests for windows or particular spaces.

2. INCLUSIVITY (optional)
We strive to provide an inclusive experience for all guests. Please inform us in advance of any adjustments that could improve the evening for someone with a disability or special needs. You may also use this space to ask further questions about the space to allow you to better plan for the evening. Feel free to call us at 1-709-464-3377 if you prefer not to include details on this form. If you don’t receive a response to your question, please follow up to ensure we didn't miss it!

Let us know if someone in your party has a disability and you would like to discuss accommodations

To provide the best experience possible let us know if there are accommodations you would like to discuss. If you don't wish to disclose them on the form, indicate YES and give us a call!

FINAL SIGN OFF

You made it to the last step! Wahoo! Thank you very much for providing these details. We know it is a lot of work for a reservation, especially if your answer to everything is NO or NA! Ensuring our staff to go into service prepared to accommodate everyone in the dining room helps us to take service to the next level.

If you have reviewed this form and determined that our set dining experience does not align with your expectations, please contact us to cancel the request or discuss any questions you may have.

Full Name

Click to Sign

Signature

Electronic Signature Consent

By checking here, you acknowledge you have read and understand the above terms, and are consenting to the use of your electronic signature in lieu of an original signature on paper.

THERE ARE NO ADDITIONAL SECTIONS TO COMPLETE
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DIETARY RESTRCITIONS GUIDELINE

WE OFTEN REQUIRE FURTHER DETAIL WHEN ANY OF THE FOLLOWING ALLERGIES AND SENSITIVTIES ARE LISTED. PLEASE EDIT YOUR RESPONSE IN THE ALLERGIES SECTION IF ANY APPLY TO YOU.

Celiac: If you indicate celiac, no gluten will be used in the preparation of your meal. Please note that we cannot guarantee zero cross contamination, but we will be very mindful.

Gluten Intolerant: To us this means gluten bothers you, you don't wish to have it served to you, but it is not an allergy. If you are ok with some gluten (like a light flouring of meat or you are ok with it in a dessert, but you don't want have a 3 course meal with lots of gluten) please let us know. If you say Gluten Intolerant without further notes we will assume you do not want gluten to be present in anything served to you.

Lactose /Dairy Intolerant: If you lists someone as lactose intolerant please let us know if that includes butter as this is often used in our dishes. Better understanding the types of food you can eat (no cheese or some cheese, no cream, some cream/milk but not a heavy creamy sauce..) is helpful to us.

Seafood: if you indicate seafood please specify if this is both fish and shellfish and the extremity of the allergy. Can you be in an open kitchen restaurant if it is being cooked for others. We do not typically cook shellfish in our restaurant.

Vegan: If someone identifies as vegan we interpret this to mean that guest will not eat any meat, dairy (eggs, butter, milk/cream) or bi-products of animals (ex chicken broth). As a set menu restaurant creating a 3-course vegan menu is more challenging than a vegetarian menu. Please only identify as vegan if you meet the description above. We are happy to accommodate but please dop not indicate vegan unless you strictly follow the diet outlined above. If you are often a vegan but do make exceptions consider listing yourself as a vegetarian or pescatarian.

Vegetarian: If someone identifies as a vegetarian we will offer a menu that does not include meat OR fish, but it may contain products from animals such as milk, eggs.

Pescatarian: If someone in the reservation does not eat meat, but will eat fish please identify them as a pescatarian on our forms.

Onion, Garlic Allergy or Intolerence: These are two essential ingredients to cooking and ones we often cannot remove from our soups and main dishes. If you list either ingredient please be very specific about what you mean (example intolerant to raw onion, but not cooked or powder). Should you list them under allergies or sensitivities, please specify which it is and Indicate if onion powder or garlic power are ok. If you have an strong allergy to either onion or garlic we may not be able to accept your booking.

Egg: If you list egg under allergy / sensitivity please indicate which it qualifies and if you can have it in any specific form. Egg may be brushed over certain proteins before baking, used in a house made mayo or appear in baked goods.

Nuts: Should you list nuts as an allergy please indicate severity and which specific nuts are an issue. Please note there are nuts on our premises. If someone has a severe nut allergy we will aim to avoid having nuts on the menu that evening to reduce the risk for the guest.

Corn: We don't typically serve corn, but corn starch is an ingredient we use. If cornstarch is an issue please indicate.

NOTE: Artisan Inn, Vacation Homes, Twine Loft Dining does not accept paper waivers, please submit electronically.

DINNER RESERVATION FORM

DINNER RESERVATION FORM: For bookings made over the phone or email. Not necessary for bookings made via www.trinityvacations.com